Repatriating a Body by Air: Steps and Timelines to Know

A difficult moment, with formalities not to face alone

Losing a loved one far from home adds a precise set of administrative and medical formalities, governed by strict international rules, on top of an already painful moment. Ambulance Flight coordinates the entire process so that, as far as possible, the family has only one thing to focus on: being supported.

Documents typically required

• A medical certificate of death, stating the cause, issued by the relevant local physician or authority.
• A permit to transport the body, usually issued by the local town hall, consulate, or health authority, depending on the country.
• A certificate confirming the coffin meets local requirements (zinc-lined or equivalent, depending on the departure and arrival countries' regulations).
• The deceased's passport or ID, and sometimes a translated death certificate.

The exact list varies significantly by country of departure, country of arrival, and cause of death (an autopsy may sometimes be required). Ambulance Flight works with local funeral partners in each country to identify precisely which documents are needed from the first call.

Typical timelines

Depending on the country and local administrative complexity, an international body repatriation typically takes 3 to 10 days between the death and the return flight, including local funeral formalities. A complex consular file or a required autopsy can extend this.

Who arranges the transport?

The body is transported either in the hold of a scheduled commercial flight — the most common and economical option — or aboard a dedicated air ambulance when no suitable direct commercial connection is available. Either way, Ambulance Flight coordinates the full chain: the local funeral director, a compliant coffin, airport transport, customs formalities, and reception on arrival.

What we handle for you

Our desk is reachable 24/7 to take charge of these formalities from the first contact, working with local authorities, the consulate where needed, and the airlines involved. You can read more on our dedicated Coffin Flights service page.

General information only — not personalized medical advice. Always confirm with the patient's treating physician before making a travel decision.